Spreadsheets, shared calendars, texts, and phone calls can run a small operation. As volume grows, the same trip gets copied across more places, changes are missed, and nobody has one complete record.
A manual stack is flexible, inexpensive to begin, and built from tools a small team already knows. A spreadsheet changes instantly, a shared calendar is easy to scan, and calls or texts handle exceptions without configuration.
Flexible and familiar
Inexpensive to begin
Fast for a small team
Where the operating model differs
The limit is not the spreadsheet. It is the number of handoffs needed to keep every copy current. InstaRoute gives the reservation, assignment, flight status, customer messages, payment, and vehicle location one shared record that survives shift changes.
One record replaces repeated handoffs
Changes reach the entire operation
Shared history survives shift changes
Bring this to both demos
Test it on a real day.
1
Count how many places one reservation is copied from the first customer request through assignment, payment, completion, and follow-up.
2
Run a shift handoff and see how the next dispatcher learns every active trip, open issue, customer promise, and driver change.
3
Change an airport pickup and see which driver alerts, customer messages, schedules, and payment records update on their own.
Where each one fits
Two tools. Two jobs.
May fit
Manual dispatch
may fit a small team with low enough volume to stay aligned through shared spreadsheets, calendars, calls, and texts.
May fit
InstaRoute
may fit a growing operation where trip volume and shift handoffs require one shared operating record.
Before you book the call
Questions operators ask first.
Tracked is $45 per vehicle each month with a $500 monthly minimum, and it includes unlimited users and trips. InstaCam is $94 per vehicle each month and includes everything in Tracked plus cameras. Phone is $15 per line plus 5 cents per minute. Full pricing is public.
We configure your company and InstaPay account, enter your vehicles, help onboard drivers, and bring over upcoming trips. Hardware arrives preconfigured. Then we train the team and stay with dispatch through go-live.
Tracked carries a 12-month agreement; InstaCam carries a 24-month agreement. Your data remains portable either way.
See where the manual handoffs disappear.
Bring one real workflow. We'll show you how the same day runs in InstaRoute.
